No matter the size of your event, the show advance is your opportunity to solve potential issues before they occur while at the same time taking care of as many details as possible so that you are free to deal with any unforeseen circumstances as they arise. A well thought out and detailed show advance will put you in the best position for a smooth and hassle free show day, as long as you follow through on what was agreed upon. Here are some things to consider when advancing an event with multiple acts, possibly over multiple days.
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COVID-19 has caused events all around the world to postpone, reschedule or even cancel. As experienced event producers, we always want to try to minimize risks as much as possible, but events can be an inherently risky business even in the best of times. High risk, high reward tends to be the name of the game and are you really an event producer if you haven’t dealt with some form of major event disruption in your career?
In these trying times, many event producers have become all too familiar with the process of postponing, rescheduling or cancelling an event. Due to the massive disruptions caused by COVID-19, there are some event professionals who are learning in a trial-by-fire situation on the processes and anxieties involved. Trixstar has (fortunately?) dealt with our fair share of major event disruptions over the years which has helped us navigate these challenging times for ourselves and our clients. These types of situations can be very fluid and happen within a matter of minutes, hours, days, weeks or months, but whether the disruptions are because of logistics, severe weather, the venue, ticket sales, talent related or even a pandemic - many of the same principles apply!
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Venues play a key role in the recovery of the events industry. By implementing built-in physical distancing practices at your property and taking every precaution, it lowers the risk for the event planner and adds an extra layer of security for all attendees and stakeholders. With restaurants being open for the past few weeks, our team got creative and brought the restaurant regulation concepts to a large-scale venue in the hopes that this may expedite your opening (timeline depending on your local government and current guidelines/regulations in place). Although this ‘Inside the Box’ concept may be out of the norm and not as financially rewarding as a packed house, it could be a step in the right direction for your venue or help spark some creativity for something new!
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While we patiently await the return of live music amid ongoing physical distancing recommendations, science has determined that part of the reason we dig concerts so much has a lot to do with the way our minds sync up with musicians while they perform.
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The United Kingdom has unveiled a COVID Threat Level ("CTL") scale of 1-5 (5 being the highest). The higher the threat level, the more social distancing measures have to be put in place. The Newfoundland & Labrador government has also rolled out the Alert Level System (1-5 scale as well).
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